Requests for Bids

Prescribed Burn Request for Bids- Due via email 2/17/30

For full instructions and bid forms, download the Request for Bids.

Barry Conservation District (henceforth BCD) is requesting bids for a contract to supply Prescribed Burn Services in March 2020 for 15 acres of oak-hickory woodlot and mixed open field. Bids are due by Monday, February 17th, 2020 at 3:00pm. Bids should be submitted to Sarah Nelson via email at sarah.nelson@macd.org.

Submit each bid proposal on the provided Bid Form. Bidders may type and submit additional information as requested on 8.5”x11” sheets. The contractor must sign both the contract and financial disclosure form and submit them with the Bid Form. No bid may be withdrawn for a period of ninety (90) calendar days after the scheduled time for the receipt of the bids.

Highlights of this RFB (for full details, see the Request for Bids):

  • Project site: 15 acres of oak/hickory woodlot and mixed open field at Michigan Audubon Otis Sanctuary (126 ac total),  3560 Havens Rd, Hastings, Barry County, Michigan.
  • If the bidder would like to visit the sites prior to assembling a bid, the site is open to the public.
  • Special considerations: Grassland-nesting birds, Eastern Massasauga Rattlesnakes, and ponds with active amphibian populations. Burn windows for the Otis property are limited and based on Eastern Massasauga Rattlesnake dormancy, in accordance with a USFWS agreement. All burn staff working at these sites must be capable of identifying the applicable protected species.
  • Burn plan- An approved burn plan is required prior to burning. This burn plans is not required to be submitted as part of the bid. Bidders must, however, include in their bids anticipated burn techniques and equipment that will be used, given the timing, habitat type, and objectives of each burn.
  • Burn breaks- The contractor is responsible for coordinating with the Executive Director on the preparation of burn breaks with sufficient advance notice to have the work completed by an outside contractor if necessary. Burn breaks need not be hard lines and can be managed as the contractor sees fit as long as the burns do not leave the property lines.
  • Burn completion- Successful burn completion includes all phases, from planning to ignition to holding and mop up. Contractor must not leave a burn site until the fire is 100% extinguished.
  • Equipment/staff-The contractor is responsible for supplying all staff and equipment needed to complete the job. Off-road vehicles (quads, trucks) are allowed off designated roads or parking lots, if permission is explicitly granted by BCD. Where off-road vehicles are allowed in treatment areas they must not create ruts deeper than two inches and must not create work down pathways devoid of vegetation.
  • Public communication- The contractor shall make known to the public its presence through signage, vehicle logos, uniforms, or some other means of identifying the ongoing work whenever workers are present on site. The contractor must arrange with BCD to have the trails closed prior to work (BCD will do this, but we need to know ahead of time when it will be). The contractor must communicate with neighbors and any other applicable agencies prior to conducting a burn.
  • Licenses/insurance- It is the responsibility of the contractor to obtain all required licenses, permits, and sufficient insurance prior to each burn. It is the responsibility of the contractor to maintain compliance with local, state, and federal law regarding burns, including following the Eastern Massasauga Rattlesnake Implementation Plan for any work at Otis. If a local fire department requires review of the burn plan or other documentation prior to burning, it is the duty of the contractor to do so. Copies of all plans, permits, and licenses must be present on-site at the time of each burn. Copies should be emailed to sarah.nelson@macd.org for grant recordkeeping.
  • Decontamination-All equipment, footwear, clothing, and all other materials brought on site for this project must be clean and free of plant material and soil prior to arrival at the burn site to prevent the spread of invasive species.